Summer Camp

Friends Community School reserves the right to cancel a camp session that does not meet half of the total expected enrollment at any time. Every effort will be made to fulfill enrollment, and notice will be given no later than two weeks before the under-enrolled camp’s start date to give families time to make plans as outlined within our Refund Policy.

Medications
Please only send medication for FCS Summer Camp if it is absolutely necessary. All medication needs to be processed by our delegating nurse during camp hours.

We suggest that campers take routine medications before/after camp whenever possible. We cannot administer any medication without the required forms, including the time to have them processed by the school nurse. Please plan in advance as much as possible.

Families can submit necessary medications using the required documents (G/H) by 2 weeks before a session starts. All medical records are securely uploaded into the Ultracamp system, anonymized, and are only accessible to camp administrators.

Allergies
Parents must note any allergies, including a serious food allergy, on their child’s medical history form. Medications such as an antihistamine or EpiPen require a Medication Order Form signed by a physician. When you come to camp on the first day of the session, bring the medication with you in the original box with your child’s name on it.

FCS Summer Camp is not a nut-free campus. Campers will have separate standalone desks or seating areas that would minimize any risks of food cross-contamination. Campers and staff all wash their hands before and after lunch to help protect those with serious food allergies.

FCS employs a full-time school nurse on site throughout the year, including summer camp.

In addition to the school nurse, both the Camp Director and Camp Manager hold Medication Administration certificates that allow them to administer medication. Camp teachers and assistant teachers are also trained on how to handle emergency situations and use Epi-Pens as needed.

Please see our Summer Camp Guide to Procare (2026 version to be released!) in our Document Center on Ultracamp for more information on how to add Authorized Pick-ups for daily pickup.

The “Pickup Authorization” section is where you can designate account members over the age of 18 to also be able to pick up all of the underage campers in the event of an emergency.

For the safety of the camper, Friends Community School Summer Camp representatives may ask any of the individuals listed above to verify their identity by showing an official photo ID (driver’s license, ID card, current passport, etc.) prior to releasing the camper.

We will only release campers to the persons listed in this section or the Procare App Authorized Pick-up list, but if there are circumstances in which there is someone specific who should not be allowed to pick up your child under any circumstance, please contact the Camp Director.

Ultracamp has a great built-in waiting list function. If you see a reservation that has filled up, you can still go through the same process of registering for it. Instead of a regular reservation with a deposit, you’ll add your camper’s name to the waiting list at no cost.

When there is space on the waiting list, you will be automatically notified of the opportunity to finish the reservation. You have 24 hours from the time of notice to make the reservation, so please make sure that you are receiving automated emails properly from Ultracamp.

In addition to an awesome and fun-filled camp experience, every camper gets an FCS Summer Camp T-shirt! They will also receive a tote bag to carry all of their camp gear home!

Note: We use default sizes for incoming grade levels (PreK-2nd Grade: Youth Small; 2nd Grade-4th Grade: Youth Medium; 4th Grade-6th Grade: Youth Large). Please let us know if your child needs a different size no earlier than a week prior to when they arrive as that’s when we pack the shirts and bags.